Fuel Cards

Get a free quote to see how much you could save with company fuel cards from our partners at The Fuel Guys.

  • checkSave an average of 8p per litre
  • checkAccess one or more fuel networks
  • checkLet our partners monitor your fuel prices

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What Are Fuel Cards and Who Are The Fuel Guys?

Fuel cards, also known as fleet cards or petrol cards, are specialised payment cards that businesses use to purchase fuel and related expenses. These cards are designed to cater specifically to the needs of companies with vehicle fleets, enabling them to manage their fuel expenses efficiently.

Fuel cards have not gained the best reputation in the industry, in part due to introductory prices gradually rising if left unchecked.

This is where our partners at The Fuel Guys come in. They monitor prices on your behalf and using their buying power they are able to negotiate better prices for their customers, generating an average saving of 8p per litre at the pumps.

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How Do Fuel Cards Work?

Fuel cards work by providing a cashless payment method for fuel and other vehicle-related expenses. Businesses distribute these cards to their drivers or employees who use them to purchase fuel at petrol stations. The key steps in the process are as follows:

  1. Card Issuance: The business obtains fuel cards from a provider and assigns them to their drivers.
  2. Fuel Purchase: Drivers use the fuel card to pay for fuel and other vehicle-related expenses at participating petrol stations.
  3. Transaction Data: Detailed transaction data, including date, time, location, and amount spent, is recorded and made available to the business.
  4. Centralized Billing: The business receives a single, consolidated invoice for all fuel-related expenses, making accounting and expense tracking much more straightforward.

Benefits of Fuel Cards

Fuel cards offer numerous advantages for businesses in the UK. Let’s delve into these benefits in detail:

1. Cost Savings

  • Discounts: Many fuel card providers negotiate discounts with specific petrol stations, allowing businesses to enjoy reduced fuel costs.
  • VAT Reclaim: VAT-registered companies can reclaim the VAT on fuel expenses, further lowering costs.

2. Enhanced Control

  • Purchase Restrictions: Businesses can set restrictions on card usage, such as fuel-only purchases, ensuring compliance with company policies.
  • Detailed Reporting: Fuel card providers offer detailed transaction reports, empowering businesses to monitor and analyze spending patterns.

3. Streamlined Administration

  • Reduced Paperwork: With centralized billing and detailed reporting, businesses can significantly reduce administrative overhead.
  • Single Payment: A single monthly invoice simplifies accounting and reduces the risk of errors.

4. Improved Fleet Management

  • Mileage Tracking: Fuel cards often include mileage tracking features, enabling businesses to monitor vehicle usage.
  • Driver Behaviour: Some cards provide data on driver behaviour, including speed, idle time, and route analysis, which can lead to more efficient fleet management.

5. Convenience

  • Wide Acceptance: Fuel cards are widely accepted at petrol stations across the UK, making them convenient for drivers.
  • 24/7 Access: Many fuel card providers offer 24/7 access to their online platforms for account management and reporting.

Choosing the Right Fuel Card

When selecting a fuel card for your UK-based business, consider the following factors:

  • Fuel Network: Ensure the card is accepted at a wide network of petrol stations, including major brands and independents.
  • Discounts and Rebates: Look for cards that offer discounts or rebates at fuel stations relevant to your fleet.
  • Reporting Tools: Opt for a card that provides detailed transaction reports and management tools.
  • Additional Features: Some cards offer extra features, such as mileage tracking, vehicle maintenance, and breakdown cover, which can enhance fleet management.
  • Customer Support: Choose a fuel card provider with responsive customer support to assist with any issues or inquiries.

In Conclusion

Fuel cards are a powerful tool for businesses in the UK, offering cost savings, enhanced control, streamlined administration, and improved fleet management. By carefully choosing the right fuel card for your company, you can unlock significant benefits and drive greater efficiency across your vehicle fleet. Fuel cards are not just about savings at the pump; they’re a valuable resource for businesses seeking a competitive edge in a dynamic market.

Author Image - Michael Foote

Written By Michael Foote, Insurance and Finance Expert

Michael Foote is the founder of Quote Goat and has over 13 years experience working in the finance, insurance and currency sectors. Since launching Quote Goat he has appeared on TV as well as many of the largest online publications including Forbes, The Telegraph and The Metro. Prior to Quote Goat, he worked in finance in the city for a number of firms including HSBC.